MISSION:

• To provide the Sanggunian with a capable support staff in the performance of its functions;
• To act as conduit to LGUs, NGOs, POs and the general public in facilitating legislative actions taken by the Sanggunian;
• To act as custodian and maintain the proper safekeeping of Sanggunian documents and records;
• To maintain an open line of information and communication to the general public regarding measures undertaken by the Sanggunian; and
• To enhance personnel capabilities and develop their potentials to the fullest to cope with changing work environment.

VISION:

Effective, efficient and responsive Legislative Secretariat

MANDATE:

Section 469 of RA 1760, otherwise known as the Local Government Code of 1991, provides that there shall be a secretary to the sanggunian who shall be a career official with the rank and salary equal to a head of a department or office who shall take charge of the office of the secretary to the Sanggunian

OSSP is tasked with three (3) major objectives, as mandated by RA 7160, namely:

• to assist the Sangguniang Panlalawigan in the performance of its duties and responsibilities as lawmaker and policy maker
• to act as custodian and keeper of all SP documents and records
• to serve as conduit between SP and the LGUs, NGOs, POs and the general public on all matters pertaining to legislation

FUNCTIONS:

• Provides administrative and secretarial services to the Sangguniang Panlalawigan
• Causes the publication of approved ordinances and resolutions consistent with the provision of Rule XVII of the Implementing Rules and Regulations of the Local Government Code of 1991
• Takes custody of, and accounts for the official Seal of the Province, all ordinances and resolutions enacted or adopted by the Sangguniang Panlalawigan, and local archives
• Coordinates and links with government agencies and offices on matters related to enactment of ordinances and/or resolutions

PROGRAMS AND PROJECTS:

1. REGULAR PROGRAMS/PROJECTS

A. PLENARY AND COMMITTEE AFFAIRS

1. Preparation and distribution to SP members of the calendars of business (Agenda) and all materials needed for the conduct of sessions;
2. Preparation of agenda of committee meetings/hearings
3. Preparation of venues and facilities to be used in the conduct of the above activities.

B. DOCUMENTATION OF SANGGUNIANG PANLALAWIGAN PROCEEDINGS

1. Preparation of minutes of all sessions conducted by the Sangguniang Panlalawigan;
2. Preparation of excepts of resolutions and ordinances approved by SP during sessions;
3. Preparation of minutes of committee meetings/ hearings conducted by the different committees of SP.

C. LEGISLATIVE MANAGEMENT AND INFORMATION SYSTEM

1. Encoding of titles & other pertinent data of approved resolutions and ordinances in the Legislative Tracking System (data banking program);
2. Digitization (scanning) of important legislative documents, such as resolutions and ordinances, minutes of sessions, etc., for back-up purposes;
3. Provision of custodial services to all records of the Sangguniang Panlalawigan.

D. INFORMATION DISSEMINATION

1. Transmittal of excerpts of approved resolutions and ordinances to various LGUs and other concerned agencies 3 days after Governor's approval;
2. Weekly broadcast of radio program "SP Files" at the Radyo Kapitolyo;
3. Digital preparation and posting of quarterly newsletter "Legislative Digest";
4. Maintenance and updating of Sangguniang Panlalawigan website;
5. Posting of approved ordinances in conspicuous places and publication of the same in newspapers of general circulation.

2. SPECIAL PROJECT

• Provision of administrative, secretarial and technical services for the project "Gawad Galing Sanggunian" - An annual project sponsored by the Sangguniang Panlalawigan to acknowledge and commend outstanding Sangguniang Bayans, Presiding Officers, SB Members and Secretaries for their exemplary performance and achievements

ACHIEVEMENTS:

2005 - Ikalawang Karangalan-, Proyektong 5S para sa Unang Semestre ng 2005 (Small Office Category)
2001 - Finalist, Bayanihan Awards
- First Place, 5S Good Housekeeping (Category B - Small Office)
2000 - Finalist, Bayanihan Awards
1998 - Unang Gantimpala, 5S Practitioner para sa Buwan ng Nobyembre 1998

CONTACT INFORMATION:

Mrs. Ma. Perpetua R. Santos
Secretary to the Sangguniang Panlalawigan

Mailing Address:
Office of the Secretary to the Sangguniang Panlalawigan
2nd Floor, Provincial Capitol Building
Malolos City, Bulacan, Philippines 3000

Tel: +63(44) 791-8167 / 8168

Email: ossp@bulacan.gov.ph
sec.uasantos@bulacan.gov.ph