Provincial Government of Bulacan

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Basic Information you need to know about Bulacan

Office of the Secretary to the Sangguniang Panlalawigan

MISSION:

  • To provide the Sanggunian with a capable support staff in the performance of its functions;
  • To act as conduit to LGUs, NGOs, POs and the general public in facilitating legislative actions taken by the Sanggunian;
  • To act as custodian and maintain the proper safekeeping of Sanggunian documents and records;
  • To maintain an open line of information and communication to the general public regarding measures undertaken by the Sanggunian; and
  • To enhance personnel capabilities and develop their potentials to the fullest to cope with changing work environment.

 

VISION:

Effective, efficient and responsive Legislative Secretariat

 

MANDATE:

Section 469 of RA 1760, otherwise known as the Local Government Code of 1991, provides that there shall be a secretary to the sanggunian who shall be a career official with the rank and salary equal to a head of a department or office who shall take charge of the office of the secretary to the Sanggunian

OSSP is tasked with three (3) major objectives, as mandated by RA 7160, namely:

  • to assist the Sangguniang Panlalawigan in the performance of its duties and responsibilities as lawmaker and policy maker
  • to act as custodian and keeper of all SP documents and records
  • to serve as conduit between SP and the LGUs, NGOs, POs and the general public on all matters pertaining to legislation

 

FUNCTIONS:

  • Provides administrative and secretarial services to the Sangguniang Panlalawigan
  • Causes the publication of approved ordinances and resolutions consistent with the provision of Rule XVII of the Implementing Rules and Regulations of the Local Government Code of 1991
  • Takes custody of, and accounts for the official Seal of the Province, all ordinances and resolutions enacted or adopted by the Sangguniang Panlalawigan, and local archives
  • Coordinates and links with government agencies and offices on matters related to enactment of ordinances and/or resolutions

 

PROGRAMS AND PROJECTS:

REGULAR PROGRAMS/PROJECTS

  1. PLENARY AND COMMITTEE AFFAIRS
    • Preparation and distribution to SP members of the calendars of business (Agenda) and all materials needed for the conduct of sessions;
    • Preparation of agenda of committee meetings/hearings;
    • Preparation of venues and facilities to be used in the conduct of the above activities.
  2. DOCUMENTATION OF SANGGUNIANG PANLALAWIGAN PROCEEDINGS
    • Preparation of minutes of all sessions conducted by the Sangguniang Panlalawigan;
    • Preparation of excepts of resolutions and ordinances approved by SP during sessions;
    • Preparation of minutes of committee meetings/ hearings conducted by the different committees of SP.
  3. LEGISLATIVE MANAGEMENT AND INFORMATION SYSTEM
    • Encoding of titles & other pertinent data of approved resolutions and ordinances in the Legislative Tracking System (data banking program);
    • Digitization (scanning) of important legislative documents, such as resolutions and ordinances, minutes of sessions, etc., for back-up purposes;
    • Provision of custodial services to all records of the Sangguniang Panlalawigan.
  4. INFORMATION DISSEMINATION
    • Transmittal of excerpts of approved resolutions and ordinances to various LGUs and other concerned agencies 3 days after Governor's approval;
    • Weekly broadcast of radio program "SP Files" at the Radyo Bulacan;
    • Publication and distribution of the computer-generated quarterly newsletter "Legislative Digest";
    • Maintenance and updating of Sangguniang Panlalawigan website;
    • Posting of approved ordinances in conspicuous places and publication of the same in newspapers of general circulation.

SPECIAL PROJECT

  • Provision of administrative, secretarial and technical services for the project "Gawad Galing Sanggunian" - An annual project sponsored by the Sangguniang Panlalawigan to acknowledge and commend outstanding Sangguniang Bayans, Presiding Officers, SB Members and Secretaries for their exemplary performance and achievements

 

ACHIEVEMENTS:

2005 - Ikalawang Karangalan-, Proyektong 5S para sa Unang Semestre ng 2005 (Small Office Category)
2001 - Finalist, Bayanihan Awards
          - First Place, 5S Good Housekeeping (Category B - Small Office)
2000 - Finalist, Bayanihan Awards
1998 - Unang Gantimpala, 5S Practitioner para sa Buwan ng Nobyembre 1998

 

CONTACT INFORMATION:

Mrs. Ma. Perpetua R. Santos
Secretary to the Sangguniang Panlalawigan

Mailing Address:
Office of the Secretary to the Sangguniang Panlalawigan
2nd Floor, Provincial Capitol Building
Malolos City, Bulacan, Philippines 3000

Tel: +63(44) 791-8167 / 8168

Email: ossp@bulacan.gov.ph
            sec.uasantos@bulacan.gov.ph

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