MISSION:

• To adequately provide the Sanggunian with a capable support staff in the performance of its functions
• To act as conduit to LGUs, NGOs, POs and the general public in facilitating legislative actions taken by the Sanggunian
• To act as custodian and maintain the proper safekeeping of Sanggunian documents and records
• To maintain an open line of information and communication to the general public regarding measures undertaken by the Sanggunian

VISION:

Effective, efficient and responsive Legislative Secretariat

MANDATE:

Section 469 of RA 1760, otherwise known as the Local Government Code of 1991, provides that there shall be a secretary to the sanggunian who shall be a career official with the rank and salary equal to a head of a department or office who shall take charge of the office of the secretary to the Sanggunian

OSSP is tasked with three (3) major objectives, as mandated by RA 7160, namely:

1. to assist the Sangguniang Panlalawigan in the performance of its duties and responsibilities as lawmaker and policy maker
2. to act as custodian and keeper of all SP documents and records
3. to serve as conduit between SP and the LGUs, NGOs, POs and the general public on all matters pertaining to legislation

FUNCTIONS:

• Provides secretariat services to the Sangguniang Panlalawigan
  
• Causes the publication of approved ordinances and resolutions consistent with the provision of Rule XVII of the Implementing Rules and Regulations of the Local Government Code of 1991
  
• Takes custody of, and accounts for the official Seal of the Province, all ordinances and resolutions enacted or adopted by the Sangguniang Panlalawigan, and local archives
  
• Coordinates, and links with government agencies and offices on matters related to enactment of ordinances and/or resolutions

PROGRAMS AND PROJECTS:

1. REGULAR PROGRAMS/PROJECTS

    A. PLENARY & COMMITTEE AFFAIRS

1. Preparation & distribution to SP members of the calendars of business (Agenda) & all materials needed for the conduct of sessions
2. Preparation of agenda of committee meetings/hearings

    B. DOCUMENTATION OF SP PROCEEDINGS

1. Preparation of excepts of resolutions & ordinances approved by SP during sessions and minutes of said sessions
2. Preparation of minutes of committee meetings/ hearings conducted

    C. LEGISLATIVE MANAGEMENT AND INFORMATION SYSTEM

1. Encoding of titles & other pertinent data of approved resolutions and ordinances in the Legislative Tracking System (data banking program)
2. Provision of custodial services to all record of the Sangguniang Panlalawigan

    D. INFORMATION DISSEMINATION

1. Transmittal of excerpts of approved resolutions and ordinances to various LGUs and other concerned agencies 3 days after Governor's approval
2. Weekly broadcast of radio program “SP Files” at the Radio Bulacan in Poblacion, San Ildefonso, Bulacan
3. Publication and distribution of the quarterly newsletter “Legislative Digest”
4. Posting and publication of approved ordinances in newspapers of general circulation

2. SPECIAL PROJECTS

• Provision of secretarial and technical services for the “Search for Outstanding SBs, Presiding Officers, SB Members and Secretaries ” - An annual project sponsored by the Sangguniang Panlalawigan to acknowledge and commend outstanding Sangguniang Bayans, Presiding Officers, SB Members and Secretaries for their exemplary performance and achievements
• Provision of secretarial and technical services for the “Gawad Balangay Apuy” - A new annual project of the Sangguniang Panlalawigan to recognize and honor outstanding performance of barangays in the field of peace and order
• Provision of technical assistances for the “Gawad Lingkod Barangay” - Another new annual project of the SP to recognize and honor outstanding barangay officials for exceptional performance and accomplishments
• Capability Building Project for Sangguniang Bayan & Sangguniang Barangay Secretaries
• Organizing Sangguniang Barangay Secretaries into an association and conducting skills development
• Administrative – Updating and completion of the “Manual of Operations” of the office
• Assisting in the Creation of the Oversight Committee of the Sangguniang Panlalawigan to monitor the enforcement and effectiveness of SP ordinances
• Assisting in the publication of the SP Hand Book
• Assisting in the revision of the Code of General Ordinances and the Environmental Code
• Cataloging of books and other legislative materials in SP Legislative Library and Archives

CONTACTS:

Ms. Alicia S. Javier
Secretary

Mailing Address:
Office of the Secretary to the Sangguniang Panlalawigan
2nd Floor, Provincial Capitol Building
Malolos City, Bulacan, Philippines 3000
Tels.: +63(44) 791-8167 to 68
Email: ossp@bulacan.gov.ph
            alicia.javier@bulacan.gov.ph