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 Personnel Management Information System |
Personnel Management Information System
Title of Case Report
Area in Local Governance
eAdministration
 Support Services/Administrative Services
Human Resource Management
eServices
Payroll Processing
Records Management
Province
LGU Type
Provincial Government of Bulacan
Name of the LGU
Service
Maintenance of Personnel Records
Payroll Management and Processing
Biometrics Time Keeping
Brief description of the service
The Provincial Government of Bulacan's Human Resources Office (PHRMO) is responsible for, among other services, the maintenance of records associated with payroll preparation and processing. They are also responsible for maintenance of 201 files for each individual employee.
Among the significant services brought about by the PHRMO through the use of PMIS, on top of the list is the fast and accurate processing of pertinent employee records like service records and payroll. Through the automatic computation facility and integrated time keeping system, processing time to determine leave credits, which is necessary for computation of pay of employees who have absences, and processing time to prepare remittances for GSIS, PAG-IBIG, and MEDICARE are very well addressed. This system did not only empowered the employees and increased their productivity, but also became a tool to eliminate red tape. Through PMIS, response time to employee requests is admirable.
Personnel Management Information System
eGovernance or ICT or PITO application
Brief description of the eGovernance Project
The Provincial Information Technology Office designed, built, and deployed the following components of the Personnel Management Information System:
| 1) |
For Personnel Management – maintenance of 201 Files; |
| 2) |
For the General Payroll System -Monthly Payroll preparation, remittances done by the Accounting Office, Pay slips of Employees, Summary of Employee's Annual Income Tax, BIR Form 2316, Employees Master List; and |
| 3) |
For the Timekeeping System - Leave Credits/Balances, Personnel Attendance Report, and Daily Time Record. |
The project was implemented with the principle of confirming the host Department's ownership of the system – this facilitated “buy-in” into the project by the end users. The entire PMIS was implemented in stages, as the PITO believed in starting with small victories to increase acceptance and generate support for the project.
The PMIS shortened the processing time to determine leave credits from 5 minutes to 30 seconds. It also shortened the processing time to prepare remittances from 5 days to 4 hours. Furthermore, because salaries are now released through the Land Bank Expressnet ATM, payroll clerks no longer need to have cash advances for payroll payments (which used to open the possibility for corruption and usurious lending of up to 20% interest).
Minimum Hardware requirements:
Server Specifications:
- Dual Processor (Intel Xeon Processor 2.4 GHz)
- Boxed, 512 KB L2 Full-Speed Cache
- 400MHz FSB, with Hyper-Threading Technology
- 1 GB Memory
- 36.7 GB SCSI Hard Disk
- Asustek SCSI Adapter
- 3Com LAN card 10/100Mps
- 17” SVGA Color Monitor
- 52x Max EIDE CD-ROM Drive
- 1.44MB Floppy Disk Drive
- PS/2 Mouse w/ Mouse Pad
- Keyboard
- CPU Casing
- Smart array controller
Each workstation shall at least be equipped with minimum requirements of:
| 1) |
Pentium II processor; |
| 2) |
500MB Hard disk space; |
| 3) |
64MB of memory; |
| 4) |
Printers; and |
| 5) |
Uninterruptible Power Supply (UPS). |
Software: Operating System: Windows 98 or higher
Systems Software
- Sybase PowerBuilder 9 RDBMS
- Sybase Adaptive Server Enterprise (ASE) for the servers
- ybase ASE Client for the workstations
Commercial ICT Service providers
ICT solutions are developed and maintainted in-house.
For software technology, specifically front end and back end supports:
Sybase Solutions Corporation
Suite 2510 Prestige Tower
Emerald Ave., Ortigas Center
Pasig City 1500, Philippines
For network and communications solutions:
Cisco Systems, Inc.
Philippines Branch Office
24/F, Citibank Tower
Citibank Plaza , 8741 Paseo De Roxas
Makati City 1200, Philippines
Computer Network Systems Corp.
Suite 707 The Taipan Place
Emerald Avenue, Ortigas Center
Pasig City 1605, Philippines
Avaya Philippines, Inc.
17/F, Tower 2
The Enterprise Center
6766 Ayala Avenue corner Paseo de Roxas
1226 Makati City , Philippines
Partners
Provincial Government of Bulacan
Provincial Information Technology Office
Provincial Human Resource Management Office
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