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| LIBRARY | STUDENT GOVERNMENT | SENTRY | NSTP | GUIDANCE
SENTRY OFFICERS


The Sentry

The Official Student Publication of the Bulacan Polytechnic College.

Evolving The Campus Press

The Sentry has been serving the BPCians for countless years. Informing the public to the events happening inside and outside the institution, and playing the eyes and ears of the students since the day it was founded. Surely, you would like to know how on earth the said student’s publication popped-out in BPC. So sit down, relax and open your eyes. Because the sentry, which normally informs the public about the events and issues inside and outside the campus, now shares you its history, success, as well as its problems. Do not like reading? Try putting your hands on the campus paper and lying your eyes on this article. You are about to read the history of the organization which has been part of the BPC and to your life as well.

Here is the brief summary that will tell you some things about the organization which has been serving the BPC students since then until now.

It’s history.
In the year 1998, a conscientious, energetic and literary expert faculty member, Mr. Antonio Queror Jr. of Bulacan Polytechnic College initiated a state of the art endeavor by putting up the first school organ.
After solicitation of advice from faculty members, staffers and from the administration, he named it “The Sentry” which means “guard”. There followed the discriminate recruitment of staffers who had the competent potentials in the arena of writing. After stringent training in news, opinion, editorial writings and different genres of literary arts, the school organ made its maiden publication of the same year. It was just a four-page tabloid chronicling significant events and remarkable achievements of the school, likewise literary compositions from the students. Despite transition of the school organ’s moderator, the paper remained lofty in its ideals as responsible watchdog of the institution.
As more years went by, the school organ kept its torch burning through candid report, sensible opinion, feature write-ups and wholesome literary features.
In the year of 2005, Mr. Gerry Cruz, the incumbent college administrator unveiled his strong support to school paper by putting up a distinct office fully furnished with computer units and other office fixtures that led to a place of convenience of conduciveness to journalistic undertakings.
In year 2006, as the result of consolidating the Sentry Staffers’ wild and creative minds, Polybee who is the Sentry’s ingenious proud mascot was created. He is the new member of the organization who will always be on the side of the staffers until the next generations of the Sentry. He also has the invisible eyes and ears in which no one can ever veil from.
Finally, as of year 2007, The Sentry now faces new challenges and changes regarding the campus paper, moderator and its staffers. More than that, the Sentry now also cooperates with its other branches on the BPC-Obando and San Miguel. This is just a proof, likewise to the BPC, that Sentry is slowly starting to grow, spread and reach those who are part of BPC.


The Sentry, playing eyes and ears of the BPCians, continues to motivate the writing capabilities of its staffers and to serve as the medium between the students and the BPC itself. As its motion is to cover events inside and outside the campus, write news articles and publish them for BPCians and to promote instant access to information, its vision is to embody press freedom and promote creative writing so as to produce more fearless forecasters of public information for BPCians.
Currently the paper perpetuates its novelty as mouthpiece of bias-free information that is a gesture of honest legacy of a responsible school organ. It solemnly swears to stay responsible, fearless

VISION

To embody press freedom and promote creative writing so as to produce more fearless forecasters of public information for BPCians.

MISSION

To cover events in campus, write news articles and publish them for BPCians and the like to promote instant access to information.

BY LAWS

By Laws of the Sentry
"The Official Students Publication of
Bulacan Polytechnic College"


ARTICLE 1
PRINCIPLES AND POLICIES

SECTION 1. The Sentry shall be the official publication of the students of Bulacan Polytechnic College.

SECTION 2. The Sentry shall hold its office at Bulacan Polytechnic College.

SECTION 3. The Sentry shall hold serve as an independent newspaper of the students informing the school community of local, sectoral and national events that are of concern and interest to the studentry.

SECTION 4. The Sentry shall be composed of qualified students mentioned under Article IV of this Charter and shall be published independently by the students.

SECTION 5. The Sentry shall not be subjective to censorship.

SECTION 6. The Sentry shall uphold the exercise of freedom of expression and/or of the press and assume the corresponding obligations.

SECTION 7. The Sentry shall serve as a medium to facilitate the nationalist aspirations of the students and shall embody and uphold the ideas and objectives of democracy and uphold the truth.

SECTION 8. The Sentry shall encourage, promote and develop knowledge of the studentry.

SECTION 9. The Sentry shall guard the right of any person, group, organization or institution to publish in the said paper.

SECTION 10. The Sentry will be published every other month and may have additional issues subject to the availability of funds.

SECTION 11. The Sentry shall be governed by these principles and policies and by such regulations as may be promulgated by the editorial board in accordance with the existing laws of the Republic.

ARTICLE II
THE EDITORIAL STAFF

SECTION 1. The Editorial Board

a. DEFINITION – The Editorial Board, when sitting en banc, shall be the highest decision and policy making body of The Sentry.

b. COMPOSITION– It shall be composed of the Editor-in-Chief, Associate Editor, Managing Editors, News Editor, Features Editor. A simple majority of the members shall constitute a quorum and as such may arrive at decisions relevant to the agenda.

c. POWERS AND DUTIES – The Editorial Board shall have the following powers and duties:

1. to meet regularly at least once a week or as often as may be deemed necessary;
2. to convence a special or emergency meeting that can be called by the Editor-in-Chief or at the request of the majority of its members on matters needing urgent decisions or immediate actions;
3. to act for and decide on important organizational matters;
4. to draw up program of actions and to formulate the personality and style of The Sentry upon the approval of the Editorial Staff;
5. to deliberate and impose disciplinary actions on erring staff members upon the approval of its members (EB);
6. to choose individuals who shall constitue the Board of Judges to be tasked with the administration of the qualifying examinations (See Art. V, Sec. 6);
7. to reshuffle the section editors upon the recommendation of Managing Editor for Administration;
8. to create other section editor positon other than those specified in Art. 2 Sec. 1 (b);
9. to select a staff member who will fill vacant position in EB;
10. to select a correspondent who will fill vacant in the editorial staff;
11. to create set of house rules/policies which will be called Editorial Board policies
which shall be strictly observe by the Editorial Staff (see Art. lV, Sec. 5);
12. to choose and deliberate who should be The Sentry adviser;

SECTION 2: The Editor-in-Chief

a.) DESCRIPTION – The Editor-in-Chief shall be the highest executive and administrative officer of The Sentry.
b.) POWER AND DUTIES – The Editor-in-Chief shall have the following functions:

1. to act as the chairman of the board of editors when the said board is sitting in banc;
2. to call for a regular or emergency meeting of the Editorial Board;
3. to sign memoranda, resolutions and other communications of the Editorial Board;
4. to supervise the editorial staff of The Sentry;
5. to act as the official spokesperson of The Sentry;
6. to call for a regular or emergency assembly of the editorial staff;
7. to represent The Sentry in conferences, symposia, conventions relative to journalistic
matters and such other activities inside and outside the school premises;
8. to see to it that The Sentry shall be published and distributed on time;
9. to check and to assign articles, news items, features and other writings for publications
from the managing editor for administration;
10. to write the editorial of The Sentry, or assign it to one of the editors after the said
editorial has been deliberated and agreed upon by the editorial board;
11. to provide ways and means of improving the skills and abilities of the editorial staff
of The Sentry;
12. to provide ways and of effecting unity among the staff towards the attainment of
harmonies working relationship within The Sentry;
13. to motivate the staff towards the effective performance of their duties and responsibilities;
14. to recommend administrative sanctions against any erring staff members to the
Editorial Board;
15. to edit all articles preparatory for submission to the press;
16. to make/ sign finances, transactions, contracts or agreement in behalf of The Sentry with the conformance of the Editorial Board;
17. to be one of the signatories of The Sentry account;

SECTION 3: The Associate Editor

a.) DESCRIPTION – The Associate Editor shall be the second highest-ranking official of The Sentry.
b.) POWERS AND DUTIES – The Associate Editor shall have the following functions;

1. to sit as a member of the board of editors when the said board session;
2. to perform the functions of the Editor-in-Chief in case of the latter’s absence;
3. to automatically take over as Editor-in-Chief in case of latter’s death, suspension, resignation or disqualification;
4. to keep full minutes of the meeting of the Editorial Board and Editorial staff and shall be responsible of the safekeeping and all official records and documents;
5. to call for an emergency meeting of the Editorial Board and Editorial staff subsequent
to the consultation with and presentation of agenda to the Editor-in-Chief;
6. to see to it that the materials for publications are submitted on time;
7. to prepare and deliberate assignments of sections editors in consultation with the Editor-in-Chief;
8. to present The Sentry in conferences, symposia and conventions when requested;
9. to write the editorials when necessary;
10. to perform such other functions as may be deemed necessary by the Editor-in-Chief;

SECTION 4: The Managing Editors

a.) DESCRIPTION – The Managing Editor for Administration and for Finance shall be the third and fourth highest-ranking officers of The Sentry, respectively.
b.) POWERS AND DUTIES – The Managing Editors shall have the following functions;

Managing Editor for Administration;

1. to sit as member of the board of editors when the said board is in session;
2. to take part in the preparation of the layout of The Sentry in cooperation with the Editor-in-Chief and layout artist.
3. to supervise and handle the news, sports, literary and feature editors: handle the photography and art departments;
4. to edit all articles for publications received preparatory to submission to the EIC;
5. to supervise and to assign task to all staff under his/her jurisdiction;
6. to scrutinize the performance of the sections editors and staff members under him/her;
7. to recommend reshuffling of section editors under him/her; (See Art. II, Sec. 1)
8. to call for an emergency meeting of the Editorial Board and Ed staff subsequent to the
consultation with and presentation of agenda to the EIC;
9. to represent The Sentry in conferences, symposia and conventions when requested;
10. to perform such other function as maybe deemed necessary by the Editor-in-Chief;

Managing Editor for Finance:
1. to sit as member of the board of editors when the said board is in session;
2. to supervise and handle the business and circulation departments:
3. to prepare financial reports in coordination with the Editor-in-Chief
4. to be the custodian of all funds and financial assets of The Sentry.
5. to countersign all checks vouchers and disbursements of The Sentry.
6. to be the one of the signatories of The Sentry account
7. to monitor disbursement of funds and see to it that official receipts and necessary
documents are secured;
8. to prepare budget allocations to be approved by the Editorial Board;
9. to fix honoraria rates for the Editorial Staff in consultation with the Editor-in-Chief;
10. to call for an emergency meeting of the Editorial Board and Editorial staff subsequent
to the consultation with and presentation of agenda to the Editor-in-Chief;
11. to represent The Sentry in conferences, symposia and conventions when requested;
12. to perform such other functions as may be deemed necessary by the Editor-in-Chief;


SECTION 5. The News Editor

a.) DESCRIPTION – The News Editor shall be the head of the news department;
b.) POWERS AND DUTIES – The News Editor shall have the following functions;

1. to sit as member of the board of editors when the said board is session;
2. to assign topics or beats to the staff;
3. to edit all news items received preparatory to submission of the same to the Managing Editor for Administration;
4. to write news articles on assignment or through his/her own initiative;
5, to supervise cub reporters under him/her;
6. to represent The Sentry in conferences, symposia and conventions when requested;
7. to perform such other functions as may be deemed necessary by the Editor-in-Chief;

SECTION 6. The Feature Editor

a.) DESCRIPTION – The News editor shall be the head of the news department;
b.) POWERS AND DUTIES – The News Editor shall have the following functions:

1. to sit as the member of the board of editors when the said board is in session;
2. to assign topics or beats to the staff;
3. to edit feature articles preparatory to submission of the same to the Managing editor for Administration;
4. to write feature articles upon request or through his/her own initiative;
5. to represent The Sentry in conferences, symposia and conventions when requested;
6. to perform other functions as may be deemed necessary by the Editor-in-Chief;

SECTION 7. The Literary Editor

a.) DESCRIPTION – The Literary Editor shall take charge of the literary pieces and/or contributions;
b.) POWERS AND DUTIES - The Literary Editor shall have the following functions:

1. to sit as member of the board of editors when the said board is in session;
2 to write literary articles as may be deemed necessary;
3. to edit literary articles preparatory to submission of the same to the Managing Editor for Administration;
4. to represent The Sentry in conferences, symposia and conventions when requested;
5. to perform other functions as may be deemed necessary by Editor-in-Chief;

SECTION 8. The Staff Writers

POWERS AND DUTIES – The Staff Writers shall have the following functions:

1. to write news, features, literary or sports articles out of an assigned event of current
issues;
2. to submit records of his/her materials and expenditures for accounting of the
Managing Editor for Finance;
3. to perform such other functions as may be deemed necessary by the corresponding section editor.

SECTION 9. The Photographer(s)

POWER AND DUTIES – The Photographer(s) shall have the following functions:

1. to capture events, affairs, occasions and important happenings through photographs within and outside the campus and when deemed necessary;
2. shall be responsible to keep tab on the scheduled events and happening in the campus
and be alert on the unexpected circumstances that may occur at any time to be able to capture it on film to be used as material for any issue;
3. shall coordinate with the editorial staff for any assignment deemed necessary for the performance of his her duty;
4. to keep and maintain file photos and other pictorial records for the purpose of reproduction as to whatever consequences may require;
5. to submit records of his/her materials and expenditures for accounting of the
Managing Editor for Finance;
6. to perform such other functions as may be deemed necessary by the corresponding
section editor.

SECTION 10. The Artist(s)

POWERS AND DUTIES – The Artist(s) shall have the following functions:

1. to prepare editorial cartoon;
2. to make illustration for features, literary and other publication articles as may be deemed necessary;
3. to submit records of his/her materials and expenditures for accounting of the
Managing Editor for Finance;
4. to coordinate with the editorial staff for any assignment deemed
5. to perform such other functions as may be deemed necessary by the corresponding section editor.

SECTION 13. The Layout Artist(s)

POWERS AND DUTIES – The Artist(s) shall have the following functions:

1. to layout all articles for publication alongside (with the Managing Editor for Administration.
2. to perform such other functions as may be deemed necessary by the Managing Editor
for Administration.


ARTICLE III
ADVISER


SECTION 1. The Sentry shall have the one chosen from a list of names and shall be
deliberate by the incumbent Editorial Board and shall be designed as such by the Editorial Board.

SECTION 2. The function of the adviser shall be listed to one of the technical guidance. He/She shall not in any way infringe on the freedom of expression, organization and assembly of the editorial staff and in the implementation of the decisions and policies of the Editorial Board.


ARTICLE IV
QUALIFICATIONS


SECTION 1. To eligibly take the examinations for the Editorial Board, the candidates
mush have the following qualifications:

1. must be a bonafide student of the Bulacan Polytechnic College; aspirants for the Editorial Board for the positions of the Editor-in-Chief, must have at least one year of
residency at The Sentry.

SECTION 2. In case a member of the Editorial Board would like to run for an election]
post in any of the positions mentioned in SECTION 1of Article V after qualifying the examinations, he/she must file his/her resignation letter to the Editorial Board a day after
he/she has filed his/her candidacy. Any member of the Editorial Board who acquires other positions mentioned in SECTION 1 of Article V must automatically resign from his/her post.

SECTION 3. Questions of eligibility of an applicant shall be forwarded to the board of
judges within one week before the scheduled examination.

ARTICLE V
MODE OF SELECTION


SECTION 1. All applicants/aspirants to the Editorial Board positions and other staff positions mentioned in Article II of this Charter shall undergo fair and competitive examinations and must meet the requirements mentioned in Article IV of this Charter.

SECTION 2. The Screening Board shall be composed of the incumbent adviser of The
Sentry, one mass media practitioner who is acceptable to both (school administration and Editorial Board), the outgoing Editor-in-Chief and one past Editor to be chosen by the incumbent Editorial Board.

SECTION 3. No member of the Editorial Board shall be chosen or appointed by the school administration/administrator.

SECTION 4. Academic ranking shall not be the decisive criterion in choosing
the editorial board members except in the case of a tie.

SECTION 5. The qualifying examination for the Editorial Board shall cover the
following: Written examination (News Writing, 25%; News Evaluation, 10%; Feature Writing, 25%; Lay outing, 15%); Previous Experience or Performance as editorial staff,
25%; for a total of 100%.

SECTION 6. The Board of Judges shall designated the member of the Editorial Board from the top (7) examinees.

1. The examinee obtaining the highest rank shall be the Editor-in-Chief;
2. The examinee obtaining the second highest rank shall be the Associate Editor;
3. The examinee obtaining the third highest rank shall be the Managing Editor for Administration;
4. The examinee obtaining the fourth highest rank shall be the Managing Editor for Finance;
5. The remaining positions shall be appointed by the Editor-in-Chief, from the fifth ranking examinee to the seventh, eighth;


SECTION 7. The Board of Judges, upon ensuing the final result of the qualifying
examinations they administered, shall be automatically dissolved.

SECTION 8. When the remaining staff members who failed to pass the qualifying
examination for the editorial board wish to retain his/her membership of The Sentry, he/she must take the qualifying exam for the respective staff position.

SECTION 9. All applicants who shall qualify and pass the examinations given by the Editorial Board shall serves as Staff Writers during the same school year.

SECTION 10. The qualifying examinations for staff writers shall covert: Grammar and usage, 20% news writing, 25%, Editorial/Opinion Writing, 25%, and Interview, 30%, for a total of 100%. The qualifying examinations for photographers, artists and layout artist shall be limited to and shall correspond to their applied positions.

However, when the number of applicants exceeds twenty (20), only those who will
pass the qualifying exams based on a predetermined cut-off score set by the Editorial Board shall be the ones subjected to an interview to determine the final set of examinees qualifying as staff writers.

SECTION 11. The number of successful applicants for the qualifying examinations shall ascertained by the Editorial Board.

SECTION 12. Results for the examinations for staff positions must be released by the Editorial Board not later than one week after the date of said examinations.

SECTION 13. Test papers and evaluations of all applicants in the qualifying
examinations shall be open for scrutiny by any contesting party.


ARTICLE VI

TERM OF OFFICE


SECTION 1. The term of office of the Editors and Staff members is for one school year.

SECTION 2. An incumbent editorial staff member may take the qualifying examinations
for the Editorial Board positions and members of the Editorial Board may take the qualifying examinations to retain or elevate his/her position.

When an incumbent Editor-in Chief wishes to retain or pursue his/her current/desired
position, an outgoing member of the Editorial Board having the immediate highest rank shall take the role of outgoing Editor-in Chief and shall assume the responsibility for conducting the competitive examinations as provided in the Article IV of this Charter provided that the incumbent Editor-in-Chief is qualified to take the competitive examinations as mentioned in the Article V of this Charter.


SECTION 3. Positions left vacant through abdication or resignation

a) For the Editorial Board
Shall be tilled with a staff member selected by the Editorial Board.

b) For the Editorial Staff
Shall be filled with a correspondent selected by the Editorial Board.


ARTICLE VII

SECURITY OF TENURE


SECTION 1. Any member of THE SENTRY must maintain his/her status as student in
order to retain membership in the publication staff. He/She should not be expelled or suspended solely on the basis of articles he/she has written, or on the basis of the performance of his/her duties as an editorial staff member of THE SENTRY.

ARTICLE VIII

RIGHT AND PRIVELEDGES


SECTION 1. Subject to limitations imposed by the rules and regulations of the laws of
the Republic, the staff members of THE SENTRY shall have the following rights:
a) the right to independently publish and manage on their own responsibility and
discretion a student paper:
b) the to publish free and responsible expressions, views, or opinions;
c) the right to access to official institutional records unless otherwise prohibited by
law;
d) the right to withhold the sources of their information unless otherwise ordered by
the court;
e) the right to recommend to the College and University officials who will constitute the board of judges during the qualifying examinations for the Editorial Board;
f) the to engage in the pursuit of truth and knowledge through research or
investigations and print exhaust and accurate findings within the limits of journalism
ethics and moral.


ARTICLE IX

RULES ON DISCIPLINE


SECTION 1. All members of the staff and of the editorial board of THE SENTRY journal are obliged to act with dignity, integrity, and honestly in the performance of their duties.

SECTION 2. All members of the staff and of the editorial board are obliged to abide the
principles and policies provided in this Charter.

SECTION 3. All members of the staff and of the editorial board are duly bound to
protect the prestige reputation of their colleagues and of the publication defending them from any malicious and unfounded accusations and implications.

SECTION 4. Any member of the staff and of the editorial board shall be dealt accordingly in violation of the foregoing provisions:
a) for culpable violation of this Charter and other acts involving moral turpitude, the defender shall suffer penalty of expulsion from membership of THE SENTRY;
b) for minor offenses; warning, reprimand, suspension of remuneration and
suspension shall be meted out;
c) the degree of offenses, whether culpable acts or minor infractions, shall be
determined by the Editorial Board or Investigative Body, which shall be constituted by individuals chosen by the Editorial Board.

SECTION 5. A set of house rules shall be made by the Editorial Board through a quorum and shall be observed strictly by the Editorial Staff. These HOUSE RULES shall be
posted inside the Office THE SENTRY.


ARTICLE X

BUSINESS MANAGEMENT/FUNDING


SECTION 1. All students of Bulacan Polytechnic College shall pay a student publication fee every semester academic year

SECTION 2. All amount received from subscription, advertisement, donations and other
sources shall be part of THE SENTRY fund.

SECTION 3. The Student Publication Fund shall deposited in a bank for proper safekeeping under the name of THE SENTRY with the Editor-in-Chief, the Managing Editor for Finance, and the adviser as signatories.

SECTION 4. The budget shall include expenses for the printing cost of the publication,
and needs of the staff during press works (e.g. foods, transportation fare), office supplies and equipments, attendance of student publication representatives at press conferences and seminars.

SECTION 5. Publication fees, savings, donations, grants and other funds collected from
other sources for the student publication shall be for its exclusive use. The money collected shall not be spent for purposes other than those cited in SECTION 4 of this Article.

SECTION 6. A set of accounting and auditing procedures shall be made by the Editorial Board that is to be strictly imposed to the editorial staff.

SECTION 7. The Annual Financial Report shall be submitted by the Editor-in-Chief
duly attested by the Managing Editor for Finance one week before the closing of second semester to an authorized auditor to be assigned by the head of the College. Thereafter, the audited summary financial statement shall be published in the student publication at the end of the school term.

SECTION 8. THE SENTRY shall establish and maintain the book of accounts covering the expenditures and corresponding official receipts and documents. The said book of accounts can be subject to audit by any bonafide student of BPC.

SECTION 9. Any increase in publication fee shall be made through a recommendation by the Editorial Board to the College Administrator with proper consultation.


ARTICLE XI

TRANSITORY PROVISIONS

SECTION 1. An outgoing member of the Editorial Board having the highest rank shall the take the role of incumbent Editor-in-Chief in the case of latter’s bid for another term/position until the new set of Editorial Board has been established accordingly , as provided by ARTICLE of this charter.

SECTION 2. A copy of this Charter shall be posted on bulletin boards at THE SENTRY office for atleast one week before the annual qualifying examinations.

SECTION 3. All existing laws, orders, proclamation, project letters of Intructions and other issuances not consistent with this Charter shall remain operative until amended, repealed or revoked.

ARTICLE XII

AMENDMENTS

SECTION 1. Any amendments to or revision of this Charter shall be determined by the majority of the members of the4 Editorial Board.
The results and minutes of the deliberation and the accompanying resolution shall be posted on conspicuous places one week after the said quorum has been made.

ARTICLE XIII

EFFECTIVITY

SECTION 1. This Charter shall take effect immediately upon approval of the incumbent Editorial Board.

Prepared By: Ms. Marie Chris Bermundo

 
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